Standards & Compliance

Modern copiers and printers handle sensitive documents that may be subject to regulatory requirements. Understanding these standards helps you select equipment with appropriate security features.

HIPAA (Healthcare)

The Health Insurance Portability and Accountability Act requires healthcare organizations to protect patient health information (PHI). Copiers that handle medical documents need:

• Encrypted hard drives
• Secure print release (authentication required)
• Audit logging of all print, copy, scan, and fax activities
• Automatic deletion of stored documents
• End-of-life data destruction protocols

Learn more about HIPAA at HHS.gov

SOX (Financial Services)

The Sarbanes-Oxley Act affects publicly traded companies and requires accurate financial record-keeping. Document security features help maintain compliance by:

• Tracking document access and modifications
• Maintaining audit trails
• Preventing unauthorized document reproduction

PCI-DSS (Payment Processing)

Organizations that handle credit card information must comply with the Payment Card Industry Data Security Standard. Copiers used in these environments should feature:

• Encrypted data transmission
• Secure document storage
• Access controls and authentication

Common Criteria Certification

Common Criteria is an international standard for IT security evaluation. Many enterprise copiers are certified to ensure they meet defined security requirements.